AI Operating System for Property Management
Property managers juggle tenant communication, maintenance coordination, vacancy marketing, owner reporting, and lease renewals — often across hundreds of units. Every missed maintenance request or slow leasing response costs money.
These 7 agents handle the entire property lifecycle — running 24/7 whether you are in the office, at a showing, or on vacation.
Specialized Agents
Tenant & Prospect Response
Vacancy Revenue Saved
To Full ROI
The 6 Problems Killing Property Management Profitability
You are not bad at managing properties. You are buried in communication, coordination, and admin. Every one of these problems has an agent that solves it.
Missed Prospect Inquiries
A prospect inquires at 8 PM about your listing. No one responds until morning. By then they have already toured and applied at the property down the street.
Slow Maintenance Response
Tenant texts about a leaking faucet on Friday. It gets lost in a thread of 40 other messages. By Monday, there is water damage to the unit below. Now it is a $5,000 problem.
Vacancy Revenue Loss
Every day a unit sits empty costs $50-150. Across 100 units, even 5 extra vacancy days per unit is $25-75K in lost annual revenue — money that vanishes because leasing is too slow.
Owner Communication Gaps
Owners call asking about their property. You scramble to pull numbers. Monthly statements are late. Owners lose confidence and move their portfolio to another manager.
Tenant Communication Overload
Hundreds of texts, emails, and calls per week across dozens or hundreds of units. Maintenance requests, lease questions, noise complaints, lockouts — all hitting the same inbox.
No Vendor Accountability
You sent the work order to the plumber three days ago. Did they go? Is it fixed? The tenant is calling again. You have no tracking, no completion verification, no performance data.
Six problems. Seven agents. Every one solved.
Pays for itself by filling 2-3 additional units faster in the first 90 days.
7 Agents. From Vacancy to Full Occupancy.
Every agent is built for property management — the language, the workflows, the platforms, the problems. Not a generic chatbot with a clipboard.
LOBBY
Command Center
Your morning briefing: current vacancies, maintenance backlog, upcoming lease expirations, rent collection status, and owner inquiries. LOBBY routes all tasks across every agent, manages multi-step workflows from vacancy to lease to renewal, and escalates issues before they become problems.
Replaces: Regional manager admin (5-10 hrs/week)
CONCIERGE
24/7 Tenant & Prospect Communication
Responds to tenant maintenance requests, prospect leasing inquiries, and owner questions 24/7 via phone (voice AI), SMS, email, and webchat. Schedules showings, answers availability, pricing, pet policy, and amenity questions. Emergency maintenance routing ensures after-hours coverage for critical issues.
Replaces: Leasing agent ($30-40K) + after-hours answering ($500-1,500/mo) + front desk
OCCUPANCY
Leasing & Vacancy Engine
Manages the entire vacancy-to-lease pipeline. Creates listings, syndicates to ILS platforms (Zillow, Apartments.com, Rent.com), tracks showing-to-application conversion, handles application processing follow-up, coordinates lease signing, and schedules move-ins. Vacancy cost tracking shows exactly what every empty day costs you.
Replaces: Leasing coordinator ($30-40K) + vacancy revenue loss
MAINTENANCE
Work Order & Vendor Engine
Creates and tracks work orders from tenant requests. Routes to the correct vendor or contractor by trade. Tracks completion, schedules inspections, and manages preventive maintenance scheduling. Vendor performance tracking ensures accountability. Turn and make-ready coordination between tenants keeps vacancy days to a minimum.
Replaces: Maintenance coordinator ($30-40K) + admin time (10-15 hrs/week)
PORTFOLIO
Owner Relations & Reporting Engine
Monthly owner statements and reporting — occupancy updates, maintenance summaries, and financial performance. Proactive owner communication keeps investors informed. Lease renewal recommendations, capital expenditure planning, new owner onboarding, and owner satisfaction tracking ensure retention.
Replaces: Property accountant tasks ($35-50K) + owner relations admin (5-8 hrs/week)
CURB
Paid Advertising Engine
Google and Meta ads for vacancy marketing, geo-targeted to property locations. ILS optimization ensures your listings rank. Retargeting website visitors who viewed listings. Seasonal campaigns targeting college students, military PCS, and corporate relocation. Budget optimization by cost per signed lease.
Replaces: Marketing agency ($1-3K/mo) + ILS overspend
CORNERSTONE
Reputation Engine
Review requests after move-in, maintenance completion, and lease renewal. Monitors Google, Yelp, ApartmentRatings, and Facebook. Professional response drafts for all reviews. Tenant satisfaction surveys identify issues before they become negative reviews. Negative review resolution workflow protects your reputation.
Replaces: Reputation service ($200-500/mo) + staff time (2-3 hrs/week)
How It Works: New Tenant Scenario
A prospect inquires about a vacancy at 9 PM. Here is what happens — automatically, without you touching your phone.
A prospect finds your listing on Apartments.com at 9 PM and submits an inquiry. CONCIERGE responds in 10 seconds via text and email — answers pricing, pet policy, and parking questions, then books a showing for tomorrow morning.
Routes the new prospect to OCCUPANCY for pipeline tracking. Adds to the morning briefing alongside 3 other scheduled showings, 2 lease expirations this month, and 4 open maintenance tickets.
After the showing, OCCUPANCY sends the application link, follows up at 1, 3, and 5 days if not completed. Once approved, coordinates lease signing and schedules the move-in date with a welcome checklist.
Meanwhile, a current tenant texts about a leaking faucet. MAINTENANCE creates the work order, routes to your plumbing vendor, tracks completion, and notifies the tenant when the repair is scheduled and completed.
End of month: PORTFOLIO generates owner statements with occupancy rates, rent collection status, maintenance costs, and net income. Sends to each owner automatically with a summary and recommendations.
Two units are still vacant. CURB launches geo-targeted Google ads within 5 miles, optimizes your Zillow and Apartments.com listings, and retargets everyone who visited your website in the last 30 days.
The new tenant moves in. CORNERSTONE sends a welcome survey at day 7, then a review request at day 14 with a direct Google link. When the review comes in, it drafts a professional response for your approval.
One inquiry. Seven agents working. Zero manual effort.
From prospect inquiry to signed lease to five-star review — the entire lifecycle is automated.
The Numbers: ROI That Pays for Itself in 90 Days
This is not a cost — it is the highest-leverage investment in your portfolio. Most property managers see full ROI from filling 2-3 additional units faster in the first quarter.
Leasing agent, maintenance coordinator, property accountant tasks, after-hours answering, and front desk — all handled by 7 agents.
Marketing agency, ILS overspend, reputation services, and after-hours answering service fees replaced by CURB, CORNERSTONE, and CONCIERGE.
OCCUPANCY reducing vacancy by just 5 days per unit across 100 units at $50-150/day. Every day a unit sits empty costs you money.
MAINTENANCE tracking completion, vendor performance, and preventive maintenance reduces repeat work orders by 20% — saving vendor costs and tenant frustration.
CONCIERGE handling after-hours maintenance emergencies properly reduces liability exposure and tenant safety risks. No more missed water leaks at 2 AM.
Pays for itself by filling 2-3 additional units faster in the first 90 days. Every vacancy day saved is pure profit recovered.
Choose Your Operating System
Every tier includes property management-specific configuration, training, and ongoing optimization. Start with Foundation and upgrade as you grow your portfolio.
Foundation
4 Core Agents
Cloud-based agents for your most critical operations. Start responding to every prospect and tracking every work order.
Professional
All 7 Agents
Full 7-agent system on dedicated hardware. From vacancy to full occupancy — every operation automated.
Enterprise
All 7 Agents + Custom
Mac Studio with local LLM. Multi-property, multi-location, total data privacy. Your tenant data never leaves your building.
Property Management-Specific Questions
We built this for property managers — not generic businesses. Here are the questions we hear most.
Every Empty Unit Is Burning Money. Fill Them Faster.
Seven AI agents. Every prospect answered. Every work order tracked. Every owner informed. Every vacancy marketed. Every review requested. From vacancy to full occupancy.